Guestlist Manager

Experiential, Sponsorship & Events £ 30,000 - £ 35,000 per year
I am looking for a process driven candidate for the role of Ticketing and Guest list Manager at a leading London Events Agency.

The role is a 12 month, Maternity cover for an amazing London events agency. They handle star studded, celebrity/ VIP events.

About the role:

Guest List Management

We oversee the long term management of guest lists for film distributors such as Universal, Fox, Paramount and Sony. Lists undergo constant maintenance to update key contacts and need to be tailored for each event according the size and film production.

We run every aspect of invitation management from designing invites to collating RSVP, individually seating anything from 200 to three and a half thousand people, distributing tickets in advance and managing guests on the event day.

Celebrity Guest List Management

We work with the client's brief to create a bespoke list of suggested celebrity guests to be invited to the event.

Essential Skills

* Proficient on Microsoft Office - outlook, word, excel.
* File-maker an advantage.
* High level of attention to detail.
* Able to work well under pressure.
* Excellent grammar and spelling.
* Excellent organisational skills.
* Excellent prioritisation and time management skills.
* Excellent communication skills including exceptional telephone manner.
* Ability to multitask and work to tight deadlines.
* Flexible in approach to hours, input and adapting to change.
* Highly motivated with an ability to work both on own initiative and as a team player.
* An ability to be diplomatic yet assertive, building excellent rapport with clients and senior department heads.

Celebrity Guest List Management

* Maintaining and developing the celebrity contacts database.
* Creating celebrity guest lists per client brief.
* Invitation mailings and response management.
* Maintenance of celebrity guest list - tracking all correspondence, activity, guest requirements and event allocations.
* Providing regular updates to the client.
* Seating celebrity guests and ensuring guests have all the information required for the event.
* Celebrity guest management at events - meet and greet, ensure celebs are photographed and engage with media if required.

Ticketing and Guest List Management

* Managing inbox's for premieres.
* Managing all aspects of guest list management - tracking all correspondence, activity, guest requirements, ticket allocations.
* Managing all administration tasks in the lead up to ticket distribution, printing and folding letters, stuffing envelopes.
* Managing the ticketing - physically getting tickets into envelopes.
* Managing ticket distribution - getting tickets out to guests in time, calling couriers, liaising with runners.
* Managing any on the day queries and issues that may arise.
* On the day ticketing and guest list management.

Please get in contact:

Contact: Kate Anderson

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