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Account Administrator - Finance/PA/Account Exec

Posted date: 21 october 2016  | Email this job |  | Print this job
Job Reference:West-London-90132-21
Market Sector:Research, Insight & Analysis
Location:West London, London
Salary:£27,000 - £30,000 per year
Contact:Michael Willman, Major Players, United Kingdom
Phone:020 7845 7285


Perm Account Administrator - hybrid role between Finance Assistant/PA/Account Exec - awesome branding agency West London - £28-30k DOE

My client is an AWESOME branding agency based in West London, a highly talented group of international brand consultants representing clients in all sectors. They are renowned for not just the high quality of work they produce, but for the inclusive and super friendly teams and office.

Job Specification - Account Administrator

Purpose of job:
To provide administrative support for teams responsible for some of the company´s key accounts.
To develop a knowledge of the project process. To build relationships both with the internal team and with external clients and suppliers.
To become indispensable to the efficient running of large, fast moving accounts.

Experience coming to the role
Minimum of five years ´ experience in a secretarial/administrative role.
Must be proactive, able to work on own initiative and have bags of common sense as well as being a good team player.

Key tasks
 driving best-practice financial administration of client accounts
 setting up an efficient, accessible system for managing the above
 utilising and improving administrative tools and templates
 setting-up and centralising administrative files
 understanding the project costing structure
 tracking, billing and reconciliation of outside costs
 produce client invoices
 producing financial status reports in Excel
 chasing team members for all necessary information
 ensuring 3rd party suppliers have all appropriate legal documentation in place
 chasing clients and suppliers for all necessary information - eg purchase orders or non-disclosure agreements
 generating correspondence - eg emails, letters and meeting notes
 making national and international travel arrangements, processing visas and producing itineraries
 ensuring clear, consistent communication with team colleagues
 setting up meetings and co-ordinating multiple diaries across multiple time zones
 sourcing materials for presentations and workshops

Core skills
 good computer skills - eg MS Word, Excel, Outlook
 numeracy
 ability to work under pressure
 able to suggest improvements to established processes
 thorough attention to detail
 a proactive approach to all tasks
 flexible approach to work and ability to work with a wide range of personalities
 ability to prioritise and juggle a large number of tasks at a given time
 writing skills - good command of English and grammar

Across all roles, we look for people who:
 are keen to learn
 have a point of view on how the world is changing
 are optimistic and want to make the world better
 make us think differently
 help the company change for the better

Apply now and get in touch as this role will be in high demand, send me your CV and covering note to today!

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