Payment
Description of how you get paid by us
Download payment document
Hopefully these guidelines will provide all the necessary information you require to ensure a smooth flow of payment into your bank account for any freelance work completed via Major Players. We follow standard payroll procedure but if you have any queries please do not hesitate to contact Louise Yershon for more advice on finance@majorplayers.co.uk
Registration Form
Once you have been placed on an assignment you will be requested to email your registration details so that we have your personal details (including bank details) on file. If you have worked for Major Players before, please confirm this and we will check to see if we have your details already.
You need to confirm whether you will be PAYE (in which case we require a P45 or P46) or invoice direct via a Ltd Company (in which case we need proof of status).
PAYE
All freelancers who are not registered as self-employed or limited company status will be enrolled as PAYE. In this case we will require your P45 from your last employer. This form must be from the current tax year and less than 10 weeks old to be valid. Please keep section1 and send sections 2 & 3 to either your Major Players consultant or mark it for the attention of the Finance Dept.
If you do not have a valid P45 you will need to sign a P46 form, which can be downloaded from this website (along with timesheets). This form must be posted back to your MAJOR PLAYERS Consultant or the Finance Dept at MAJOR PLAYERS. This form does mean you will be on a higher tax code until the Inland Revenue informs MAJOR PLAYERS of the correct tax code.
Tax and NI Contributions will be deducted at source and a payslip will be posted to your home address (please keep these safe in case of payment queries).
At the end of your assignment please request your P45 and confirm the address you wish this to be sent.
Ltd Company status
All freelancers who are registered as limited company status must provide proof of status, either directly or through their accountants.
For some assignments Major Players may ask you to complete a job description in line with the Inland Revenue's guidelines on IR35. If you would like to know more about IR35 check out the Inland Revenue website: www.inlandrevenue.gov.uk/ir35
For payment purposes: You must provide a valid signed timesheet and invoice before any payment will be sent. The invoice and timesheet must match in terms of hours to be paid.
Self-employed freelancers
All freelancers who are self-employed are required to be paid by the Client directly. Please tell your Consultant straight away, should this apply to you, to ensure you still get paid on time.
If you would rather still be paid by Major Players, you will need to be paid via PAYE.
Timesheets - applicable to all
For all of the above payment status we require signed timesheets from the Client. You can download timesheets from this website. You must ensure that the Client signs the timesheets for the correct amount of work completed. Also ask the Client if you need to mark down any project codes / Purchase Orders or any other information on your timesheet.
The timesheets must be returned to Major Players to arrive by either fax or post by Tuesday 10am of the following week. The secure fax no is 020 7240 6585, they all arrive as PDF Files, so we can trace any timesheet sent.
It is your responsibility to keep copies of all timesheets submitted to Major Players.
Unsigned timesheets: Please do not leave an unsigned timesheet with a Client expecting them to send it to Major Players, please ensure you follow it up with the Client to get the signed timesheet.
Which timesheet should I use?
There are 3 timesheets downloadable from this website, to be used on a weekly, monthly or project basis, as appropriate:
#1 PAYE
If you are paid by Major Players and you are NOT set up as a "Limited Company", this is the timesheet to use.
#2 CLIENT PAID
If you are NOT paid by Major Players and you are paid directly by the company we have placed you at, this is the timesheet to use.
#3 INVOICING MPL
If you are paid by Major Players and you have registered as a "Limited Company', this is the timesheet to use
Monthly timesheets
Candidates who are PAYE and are paid monthly must return signed timesheets 1 week prior to the last Friday of the month in order to meet the payroll deadline. Payment is on the last Friday of the month.
Payment
PAYE: Remuneration on timesheets thus received will normally be paid direct into your account the following Friday.
Ltd Co: Following receipt of a valid invoice and timesheet payment will be made within 2 weeks (usually sooner) of your invoice being received. If you use an umbrella company to conduct your financial affairs, should you experience any problems with payment, please ask them to contact us direct.
Holiday Pay
Only freelancers on PAYE are entitled to holiday pay.
Freelancers on PAYE are entitled to 20 days pro rata holiday pay. The DTI publish ' A Short Guide to Working Time Regulations' and have a useful website:www.dti.gov.uk/er/work_time_regs (also ACAS offer advice 0845 747 4747)
As a freelancer is able to work 260 days in one year and entitled to 20 days holiday we will calculate your allowance using the following sum:
Days worked(or hours) / 13 = paid holiday entitlement
If you wish to be paid any of your allowance during your freelance assignment you must clearly indicate this on your timesheet by writing 'MAJOR PLAYERS to pay X days holiday allowance'. This will then show as a separate item on your payslip. Any holiday allowance remaining unpaid at the end of the assignment will be paid direct into your final pay.
As per DTI guidelines, it is your responsibility to keep a record of holiday earned and paid by Major Players.
National Insurance Number
All freelancers, even those not on PAYE, will be asked to verify their National Insurance number.
If this is your first freelance assignment in this country you may not have a NI Number. In order to register for a NI number you need to make an appointment booked by a centralised booking team. Contact your local social security office asking to book an appointment. Unfortunately, we cannot pay you until you have proof that this appointment has been made. They will give you the correct booking team number. If you live in Central or South London the following number may be relevant:
Central London: 020 7200 6024
South London: 020 8682 8411
Bank account
Ideally you have a UK bank account set up before you start your first freelance role with us. If you do not have a UK bank account set up, contact your consultant who may be able to arrange this for you.
P45
At the end of an assignment freelancers on Major Players payroll will be issued a P45 to present to their next employer. When faxing or posting your final timesheet please write the following: "Completion of placement, please issue P45".
P60
If Major Players is your last employer before the end of the tax year we will post your P60 to you before the end of April.